Seasons¶

Seasons allow members to subscribe to weekly time slots before the season starts. This feature enables clubs to manage recurring events and collect payments in advance.

Introduction¶

Open Pre-Season Subscriptions¶

When a season's subscriptions are open, members cannot subscribe to individual events directly from the regular schedule. All subscriptions for events within that season must be made through the Season Calendar. This is to ensure members subscribe to the entire Event Series for the season, rather than picking and choosing individual dates.

Action: Members must navigate to the Season Calendar.
Outcome: Subscribing to an Event Series from the Season Calendar subscribes the member to all events within that series for the entire season.

Closed Pre-Season Subscriptions¶

When a season's subscriptions are closed (or were never open), members have more granular control over event subscriptions, but with specific limitations.

Events a member already subscribed to via the Season Calendar: A member can freely subscribe and unsubscribe from these individual events.
Events a member didn't subscribe to via the Season Calendar: A member can only subscribe to these events if they are part of an EventSeries that had a $0 cost for a season subscription.
Important Note: Even if the cost was $0, an admin has the final say. They can configure the platform to deny single event subscriptions (drop-ins) for a $0 Event Series.

Creating Seasons¶

To create a new season:

Navigate to the admin panel
Go to the seasons table
Create a new season with the desired start and end dates

Assigning Event Series to Seasons¶

Once you have created a season, you can assign event series (recurring events) to it:

Select the event series you want to include in the season
Assign them to the appropriate season
Set the cost that members will have to pay to subscribe to each event series

Opening Pre-Season Subscriptions¶

To allow members to subscribe to the season:

Go to the admin panel
Navigate to the seasons table
Toggle on the "Subscriptions" option for the upcoming season

Pre-Season Subscriptions Process¶

Once pre-season subscriptions are open, members will see a new section in their dashboard.

Selecting Time Slots¶

Members can subscribe to their preferred time slots through an intuitive process:

Dashboard Notification: A new section appears in their dashboard informing them about the pre-season subscriptions
Calendar Selection: Members use a user-friendly calendar interface to select their desired time slots
Cost Calculation: The total cost is automatically calculated and displayed as they make their selections
Confirmation: Members review their choices and confirm their subscription

Payment and Registration¶

After confirming their subscription:

Automatic Payment: Their ongoing balance is automatically updated with the subscription cost
Event Registration: Members are automatically subscribed to all selected events for the entire season
Confirmation: They receive confirmation of their season subscription

Benefits of Pre-Season Subscriptions¶

Advance Planning: Members can secure their preferred weekly time slots ahead of time
Simplified Payments: One payment covers the entire season
Guaranteed Spots: Subscribed members have priority access to their selected time slots